myscouts.ca Project Website

MYSCOUTS.CA
COUNCIL IMPLEMENTATION PLAN & TIMELINES

As we approach the official launch date for myscouts.ca, we want to ensure Councils are kept involved and receive up-to-date information to share with volunteers, assist with training, and confirm the system data is as accurate as possible.

Below, you’ll find the key dates for required activities as well as information distribution. For questions or feedback please contact Bethany Tory, ED Member Services, btory@scouts.ca.

DATE	ACTION REQUIRED or INFORMATION PROVIDED
December 15 & 19, 2011	myscouts.ca admin system webinars for Council Registrars
December 20, 2011	myscouts.ca admin training materials sent to Council Registrars and access given to myscouts.ca admin test environment
January 24, 2012	Councils to review SOPs and determine process changes required – provide feedback to myscouts.ca team (Bethany Tory, btory@scouts.ca) regarding changes by the deadline of February 13, 2012.
January 23, 2012	National Office to provide Councils with list of Groups which have not provided bank account information. Councils to follow up with Groups – account information should be sent to: Ashley Withers, awithers@scouts.ca. Please see attached memo.
January 30, 2012	Communication with Council Registrars regarding the “train the trainer” approach. Message will sent to Council Registrars to send to their volunteers regarding this training approach.
February 3, 2012	Written briefing and prepared material for Council Teams regarding myscouts.ca features, functionality and benefits.
February 13, 2012	Invitations sent to attend training to Commissioners, Registrars and Treasurers.
By February 15, 2012	Councils to set training dates (Council Registrar in consultation with CED/CC) – web training and training workshops – book locations in advance. Objective is to prepare volunteers for changes in advance of training and stimulate awareness of need to take training.
February 16, 2012	Councils to communicate training dates to Group Registrars, Commissioners, Treasurers to register for training
Update: February 17, 2012	Final version of SOPs released to Councils.
February 21, 2012	Important information with ACTION ITEMS before MMS shut down to read only. Shut down of MMS to read-only: Any information added after this point will not be reflected in myscouts.ca and will require re-entry; All outstanding registrations will need to be added to MMS prior to the system becoming read-only to avoid a back log of entries during the shut down of MMS; Data clean-up is required prior to the system becoming read-only – removal of all duplicate email addresses and merge individuals; [not all duplicate email addresses need to be eliminated, parent and child is OK, but can’t have two user accounts with the same email address].
February 22 & 23, 2012	myscouts.ca webinar training for Council Commissioners, Registrars, Treasurers.
February 24, 2012	Provide access for Trainers to myscouts.ca environment and provide training materials.
February 27, 2012	Communication regarding engagement tool for ongoing enhancement to myscouts.ca
March 1 – March 9, 2012	Councils train volunteers on myscouts.ca
March 12, 2012	Access of myscouts.ca granted to Registrars, Commissioners, Treasurers, Operations Managers and CEDs. Click here to read the email.
March 19, 2012	Access of myscouts.ca granted to all other volunteers
March 24, 2012	Access of myscouts.ca granted to parents and adult members
April 2012	Follow up with Group who have not provided bank account information through reporting from National Office.
April 2012	Communication regarding enhancement schedule and subsequent releases of functionality
April - May 2012	Continued communication prior to public launch.
June 1, 2012	Self-registration open for early registration

Rollout Plan