Frequently Asked Questions

What follows is a series of answers to our most frequently asked questions. Please check back frequently as this page will be updated continuously as new details arrive or further information or plans are confirmed.

What is the World Scout Jamboree?

The World Scout Jamboree is a gathering of Scouts and Guides from over 150 countries from most of the 165 National Scouting Organizations (NSOs) around the world, taking place every four years. The event itself offers a unique international experience with opportunities to meet Scouts from around the world, take part in exciting activities and have an amazing adventure.

When and Where

The 24th World Scout Jamboree will take place on 22nd July – 2nd August, 2019 at The Summit Bechtel Family National Scout Reserve in West Virginia, USA.

Who can go to the Jamboree and what roles are there?

Participants are aged between 14 and 18 and must be born between July 22, 2001 and July 21, 2005 (no exceptions). Adult roles (18+) include Unit Leaders, members of the International Service Team (IST), the Contingent Management Team (CMT) and the Jamboree Planning Team (JPT).

How do I follow and keep up-to-date with Canadian Contingent news and information?

Keep checking back here (bookmark this page) for more information and follow our Twitter, Facebook, and Instagram pages.


What is the refund policy?

For documented medical reasons only, in the event of a need to cancel your registration, your fees already paid will be refunded, LESS the amount in the chart below, according to the date of cancellation:

Cancellation Date Non-refundable amount
On or Prior to February 28, 2018 $ 0
March 1 to June 30, 2018 $ 500
July 1 to October 31, 2018 $ 1,000
November 1 to February 28, 2018 $ 1,500
On or after March 1, 2019 $ 2,000

Special refund requests due to extenuating circumstances may be reviewed by the Contingent Management Team (CMT) on a case-by-case basis and the CMT’s decision will be final.


Registration

When can I register?

Registration is now closed.


Travel - Updated February 2019

For those that have chosen the prearranged Jamboree Air Service, these flights are now all booked, and ticket itineraries have been emailed to both Participants and ISTs.

Participants

All Participants will be required to attend pre-camp in Washington D.C. starting on Thursday, July 18th.

Participants who are flying will be arriving at one of the three DC airports: Dulles, Ronald Reagan or Baltimore-Washington Regional. At each airport you will be met by a Scouts Canada volunteer and be escorted to University of Maryland for your accommodations.

Participants that are driving are expected to arrive at the University of Maryland by 5 pm on July 18th. We have arranged for parking for your vehicle for the duration of the Jamboree in a long term parking facility at which we have arranged a reasonable charge (projected to be around $125 USD for the 10 days, subject to change with currency fluctuations and inflation). No participant or Scouter vehicles are allowed on or near the Jamboree site.

On Monday, July 22nd, the Participant Contingent will board coaches for the journey to the Jamboree site and registration as a Contingent at the J.W. and Hazel Ruby West Virginia Welcome Center, which is located in West Virginia.

What happens at the end of the Jamboree?

From the Jamboree site, those that have booked flights will be picked up on Friday, August 2nd by chartered coach and delivered to Charlotte International Airport for the flight back to Canada. Departure times from site will vary based on your individual flight schedule.

For those Participants that have driven themselves, they will be picked up from the Jamboree site on Friday, August 2nd by chartered coach and taken back to the University of Maryland to pick up their vehicle.

For those that would like to stay the night in Washington, before getting back on the road, we have arranged for hotel accommodations. Room rates are $ 139. US plus tax per night. Please let us know by May 31st if you require this service.

IST’s

IST’s that have chosen the prearranged Jamboree Air Service will be arriving at Charlotte International Airport beginning July 18th, and using the Jamboree shuttle where they will be taken to the Jamboree Ruby Welcome Centre for registration. If you have arranged your own flight, then details must be provided to the Travel Team to arrange the shuttle for your pick up. IST’s that are flying will depart on Saturday, August 3rd and shuttles will return you to your departure airport, Charlotte, NC. Time of departure from site will depend on your flight departure time.

For IST that are driving, on arrival you are to report to the J.W. And Hazel Ruby West Virginia Welcome Center where you will register and be instructed on where you can park your vehicle for the duration of the jamboree. Note that once you park you will not be allowed back to your vehicle until after the Jamboree. Parking at site is at no charge. Once parked you will be transported by shuttle to the IST Camping area.

If you have selected travel by train you will arrive at Prince Amtrak Station and catch a shuttle to J.W. And Hazel Ruby West Virginia Welcome Center for registration and transport to the IST campsite. If you have arranged to travel by train, then details must be provided to the Travel Team to arrange the shuttle for your pick up.

Following the Jamboree, you will load your gear back onto a shuttle in the IST Camp area and be transported back to the IST Parking area to gain access to your vehicle.

Note that all IST departures are on Aug 3 which is a day later than Participants. This additional day allows for Participant departure, site clean-up and close out of any requirements related to your IST assigned responsibilities.


Logistics

What is the Contingent Kit?

The Canadian Contingent Kit is your personal collection of exclusively branded items to wear and take to the World Jamboree. The contents of the kit vary from Jamboree to Jamboree, but always include a daypack, necker, woggle and contingent crest. The full contents of the kit will be listed here once they are confirmed.

When can we expect to get our Contingent Kit?

The Contingent Kit is usually delivered about 3 months before the Jamboree date (April 2019). This allows time for any changes needed in sizing and will also allow you to use the Contingent Kit content at pre-camp activities.

What personal equipment are we expected to bring to WSJ2019?

You will be expected to bring your own main backpack (Contingent daypack) along with any personal items such as flashlights, mess kit, clothing etc. There is no need to bring any patrol equipment. The WSJ 19 organizing committee will provide ALL patrol equipment such as tents, lanterns, stoves, cots, ALL kitchen utensils including pots and pans, dining tables and dining fly. Each subcamp is also equipped with a large, permanent shelter.

What will the weather be like during the Jamboree?

The month of July is characterized by warm weather, with daily high temperatures around 79°F/ 26.1°C and daily low temperatures around 62°F /16.6°C, and moderate to high humidity (which makes it feel warmer). The site typically experiences partly cloudy conditions during the month with the possibility of thunderstorms and rain showers.


Program

Are there any program activities prior to the Jamboree?

Your group may choose to hold a pre-camp in the months prior to the Jamboree to practice, do team building and get to know others in your patrol or unit. Watch our Facebook Page for upcoming events, or send us the details of your event and we will post it! The Canadian Contingent will also host a mandatory World Jamboree Canadian Contingent Pre-Camp in Washington D.C. from July 18 – 22nd, before the Jamboree. Your group may also decide to do some touring after the Jamboree. Keep an eye out for Join in Jamboree activities to get involved with before the big adventure, or to share with your Scouting friends at home who are unable to join you at the World Jamboree.

What is Join-in Jamboree?

Join-In Jamboree is a separate ‘program-in-a-box’ that allows youth and Scouters who are unable to attend the World Jamboree for a variety of reasons, to participate in an experience that brings the Jamboree to them! We are currently developing the Join-In Jamboree program for WSJ19 – watch this space for updates.

What kind of programming will I find at the Jamboree?

You will find an amazing variety of adventurous activities, including:

  • Rock climbing & bouldering
  • Mountain biking & BMX bikes
  • Skateboarding
  • Zip-lining
  • Treetop Trekking
  • Scuba Diving
  • Archery
  • Shooting Range
  • White Water Rafting (off-site, must be booked)
  • Swimming
  • Kayaking
  • Paddleboarding
  • STEM Activities
  • And much, much more!

Plus, you’ll be able to explore and learn during Cultural Day, in the Global Development Village, Faith & Beliefs area, and the Sustainability Treehouse.

Can I contribute to the program?

Yes! All participants will participate in a cultural day where you showcase something from Canadian culture in which other scouts from the world can participate! The Canadian Contingent will provide all the materials you need to deliver some fun activities. Canada House will be presenting Scouting in Canada and Scouts having fun adventures on the Canadian Path. Stay tuned for details on how you can contribute! Watch social media channels for the Canadian Contingent to engage in surveys and voting on types of programs you would like to see the Canadian Contingent offer.

What do I need to bring while at a program activity?

As always, a water bottle and hat are strongly recommended. Never forget to apply sun screen as well! Your Scouter will help advise you. The Jamboree site is very large, so you need to pack with you everything you need for the day to keep you happy and enjoying the programs.

What is Canada House?

Every Jamboree designates an area as the World Scout Centre, where every country at the Jamboree has the opportunity to showcase their culture and what the Scouting program is like there. Canada House is the place where people come to learn what it means to be Canadian, and a Canadian Scout.

Canada House is easy to spot – it’s a giant igloo! Inside you will find all kinds of games and activities that show visitors who we are and how we Scout. There are also places to relax, and connect with other Jamboree Participants.

Can Canadian scouts visit Canada House?

Most certainly! Canada House loves to have Canadian scouts visit. They can even share their Canadian Path experiences with other scouts from all over the world.


Jamboree Life

How do we only have one leader per 9 youth when Scouts Canada requires a minimum 2 leaders?

The ratio of scouters to youth at World Jamboree is always 1:9 (Scouts Canada is currently 1:8), but this comprises just one Jamboree Patrol. Four Jamboree Patrols camp together in a Jamboree Unit of 40. You travel together throughout the Jamboree as a Unit, so 4 Scouters are present with the 36 youth throughout the Jamboree, allowing for Scouters to have a break now and then.

Will I have cell phone service at the Jamboree?

Yes. The Summit has very strong cell phone coverage (5G!) in most areas of the property. Summit Bechtel Reserve has many, many charging stations, mostly in the Basecamps, so you may wish to bring a solar charger for when you are out on program. Charging stations do not have a locking feature, so you should supervise your device while it is charging (don’t worry, there’s lots to do around the charging stations to keep you occupied!).

What happens if I feel homesick?

No worries here! Service Scouters and the Care Corps are available to help with any needs of this nature. We recommend getting involved in the Jamboree experience and let the fun replace any anxiety.

Will all my bags make it to the Jamboree?

The Jamboree tagging system is so sophisticated that nothing ever gets lost in transit. However if you lose something while at the Jamboree, you can always check with Lost and Found. Remember to put your name and unit number on everything!


International Service Teams (IST)

Please direct any in-depth or job-related questions to the Contingent IST Coordinator, George Christian at WJ19_ISTsupport@scouts.ca.

What is the International Service Team?

The IST are a group of adult (18+) volunteers from all over the world who work on behalf of the Jamboree organizers and play a key role in delivering the event for young people/participants. You may have heard them referred to in Canada as Offer of Service (OOS).

What are the criteria for selecting ISTs?

About 9,000 IST members will be needed to assist with the World Jamboree. IST members must be part of a national contingent, able to converse fluently in English OR French, and be prepared to perform any tasks necessary for the Jamboree.

When and how will we know if we have been selected as an IST?

For the past 3 World Jamborees, applications for IST have all been accepted. This should be the case for this Jamboree as well, providing all criteria are met.

What roles do the IST members carry out at the Jamboree?

As a member of the IST you could be allocated to any role that contributes to the delivery of the event. However, we are pleased to tell you that the task of cleaning and maintaining the washroom facilities will be contracted out to a third party. You do have a chance to indicate your skills and preferences when applying, and the Jamboree committee will make every effort to match you to one of your selections, but no specific role is guaranteed. If you have any certification in the area you are requesting, please indicate that on your application.

Where do the ISTs camp at the Jamboree?

ISTs will camp in Subcamp E (Echo). The fee for IST members includes accommodations in wall tents with cots (2 or 4 per tent) in a campsite with permanent shower houses and latrines. In addition, the fee includes ALL staff meals in the staff dining hall and transportation to/from the Summit Bechtel Reserve and jamboree entry/exit point. ISTs will be taken by bus to within a 30-minute walk of their assignment every day, so be prepared for up to a 30-minute walk at the beginning and end of your day.

Can members of the International Service Team participate in the Jamboree program?

There will be a specific program in place just for ISTs at WJ19 – there is a whole team working on making this an amazing experience for EVERYONE at the Jamboree.

I am an IST can I do a Post Event Excursion?

Recognizing that ISTs will need to be at the WSJ site for training in advance of the Jamboree, we have arranged for the option of post Jamboree accommodation (including breakfast) at the University of Maryland at a very reasonable cost. There are no activities planned for post Jamboree at this time.

Our group of ISTs wants to drive to the Jamboree, is this an option?

You may indeed drive yourselves to the Jamboree! There is a parking lot on the property in behind the Welcome Center. Once you register, you may park there and then take a bus into the Jamboree Site. Note that it is about a 30-minute bus ride into Subcamp Echo, so make sure you don’t forget anything in your vehicle.