Frequently Asked Questions

What follows is a series of answers to our most frequently asked questions. The Jamboree is still many months away, and not all information is available or confirmed at this time. Please check back frequently as this page will be updated continuously as new details arrive or further information or plans are confirmed.

What is the World Scout Jamboree?

The World Scout Jamboree is a gathering of Scouts and Guides from over 150 countries from most of the 165 National Scouting Organizations (NSOs) around the world, taking place every four years. The event itself offers a unique international experience with opportunities to meet Scouts from around the world, take part in exciting activities and have an amazing adventure.

When and Where

The 24th World Scout Jamboree will take place on 22nd July – 2nd August, 2019 at The Summit Bechtel Family National Scout Reserve in West Virginia, USA.

Who can go to the Jamboree and what roles are there?

Participants are aged between 14 and 18 and must be born between July 22, 2001 and July 21, 2005 (no exceptions). Adult roles (18+) include Unit Leaders, members of the International Service Team (IST), the Contingent Management Team (CMT) and the Jamboree Planning Team (JPT).

How do I follow and keep up-to-date with Canadian Contingent news and information?

Keep checking back here (bookmark this page) for more information and follow our Twitter, Facebook, and Instagram pages.

How much will it cost to attend this once-in-a-lifetime Jamboree?

This amazing event affects the lives of all who attend – they enter as Scout youth and emerge as leaders, citizens of the world, stewards of the planet Earth, ambassadors for their country, and are forever changed by the experience.

The fee schedule, exclusively for the Canadian Contingent, is as follows:

Type of Package Register Between Participants ISTs1
Early Registration, no flights July 2, 2017 – Dec. 15, 2017 $ 3,450 $ 2,800
Early Registration, Incl. flights July 2, 2017 – Dec. 15, 2017 $ 3,850 $ 3,200
Late Registration, no flights Dec. 16, 2017 – Dec. 31, 2018 $ 3,675 $ 3,025
Late Registration, Incl. flights2 Dec. 16, 2017 – Dec. 31, 2018 $ 4,100 $ 3,450

1 The fee for IST does not include the pre-camp, as ISTs are expected to be at the Jamboree site early for training.
2 Flights refers to flights from the Gateway Airports specifically listed in the Travel Section of the FAQ.

This Jamboree is an incredible value for the price. A Jamboree is so much more than a summer camp, and brings the entire world to you for less than the cost of a trip to only one of the many destination countries that will be represented at WSJ! This trip will truly change you into a World Citizen.


Will the cost be spread out into payments like the last World Jamboree, or will we have to pay it all up front?

Payment amounts for each date will vary depending on your type of registration and when you register. When your registration is completed, you will receive your personal payment schedule. The payment dates are as follows*:

  • December 18, 2017 or January 1, 2018
  • March 1, 2018
  • July 1, 2018
  • November 1, 2018
  • March 1, 2019

Here is a sample payment schedule for an IST registering prior to December 15th (total $3,200):

Date Payment
December 18, 2017 $ 600
March 1, 2018 $ 1,000
July 1, 2018 $ 600
November 1, 2018 $ 600
March 1, 2019 $ 400

Payment is accepted ONLY by pre-authorized debit; this information is submitted on the registration form. You will need your Bank’s Branch number, Transit number and branch address. You will also need your account number and the name of the primary account holder.


What is the refund policy?

For documented medical reasons only, in the event of a need to cancel your registration, your fees already paid will be refunded, LESS the amount in the chart below, according to the date of cancellation:

Cancellation Date Non-refundable amount
On or Prior to February 28, 2018 $ 0
March 1 to June 30, 2018 $ 500
July 1 to October 31, 2018 $ 1,000
November 1 to February 28, 2018 $ 1,500
On or after March 1, 2019 $ 2,000

Special refund requests due to extenuating circumstances may be reviewed by the Contingent Management Team (CMT) on a case-by-case basis and the CMT’s decision will be final.


Registration

When can I register?

Full registration is now open. If you are not sure you want to register just yet, you can complete the Expression of Interest Form on the homepage of this website to receive regular updates on the World Jamboree and the registration process.

REGISTER NOW

Can I register just myself as a participant?

Absolutely! World Jamboree is an individual decision; and we want anyone and everyone who wants to go, to get there! You can register individually and you will be placed into a patrol with youth from your area, or even around the country – meeting new friends is a great way to start your Jamboree adventure.

Can I register a patrol?

Definitely! If you have a potential Unit Leader and up to 9 youth (remember the Jamboree ratio is 1:9), the Leader (Scouter) may register everyone together as a complete Patrol Unit.

Are there any registration requirements I need to meet?

Each participant will need the signed support of their Group Commissioner or Scouter in order to be part of the Canadian Contingent.

Jamborees at the Summit are physically demanding experiences. West Virginia is called the “Mountain State” for a reason. While there are level areas, there are also regular changes in grade as you hike from point to point, and all movement will be on foot (few shuttle buses and no personal vehicles). It will be common to see a 200-foot elevation change as you move about the site (think of that as going up about 20 floors in an office building). A number of the activities require more stamina and fitness, too—think climbing, rappelling, rafting, mountain biking, and skateboarding.

Our goal is to help ensure that everyone is able to enjoy all of what the jamboree will have to offer. That means being “physically strong” will be important to a successful jamboree experience.

The BSA adopted the Centers for Disease Control’s body mass index (BMI) as a screening tool to determine the fitness of participants and staff members for the 2017 National Scout Jamboree. Although this criteria will not be used at WJ19, it is a good target to aim for when preparing for the Jamboree.

  • If your BMI is 31.9 or less, you’re in good shape to attend.
  • If your BMI is in the range from 32.0 to 39.9, you may wish to speak to your health care provider about healthy ways to reduce this number.
  • If your BMI is 40.0 or higher, you will fnd navigating the jamboree site difficult.

Go to www.cdc.gov/healthyweight/assessing/bmi to determine your BMI. There is no time like the present to start getting into shape!The website says Adult members may apply for

Unit Leader positions, which also travel as part of the contingent — is there a limit to the number of Scouters that can attend?

World Jamborees are organized by a Unit size of 40 participants; 36 youth and 4 adult Scouters. In some cases where there is a youth with special requirements, an extra Care Scouter is added; however, the size remains at a total of 40. We generally in the past have had more adults wanting to accompany youth as Patrol Scouters than we can accommodate, so a selection process is used to find the best fit for these large units.

What is the selection process to determine who actually gets to go with the youth?

Within the Unit of 40 there are four Leadership roles for Scouters: a Unit Leader, a Deputy Unit Leader and two Assistant Unit Leaders. Full job descriptions of these roles will be published soon. Where a Jamboree Unit is split across more than one Council, it is expected that Scouters will come from different Councils to form the Unit Leadership Team.

Those who complete the registration process and select ‘Unit Leader’ will receive an application to complete, which includes nomination of references.

Additional aspects of the selection process include:

  • an interview by the selection panel
  • a practical aspect which would include observation of the adult(s) working with young people of the 13-17 age range.

Here are things that are considered when we are building Patrols and Units:

  • Ability to contribute full to a World Jamboree experience to make it an enjoyable experience for all. The Jamboree is longer than our usual Jamborees at 10 days. Adding in the 5 days of pre-camp, and the travel, it is a longer adventure, so we always seek individuals who have the ability to work well in a long and extended trip with adolescent youth
  • Previous Jamboree and World Jamboree Experience
  • Recruiting full Patrols of 9+1 to form a Patrol
  • Unit Leaders who are committed to the Patrol system
  • Current Scouters with Scout Troop and/or Venturer Scout Company experience
  • Scouters who are current parents of teenagers
  • A strong Unit Leader who would build a team
  • Mixed gender in each Unit Leadership Team
  • A willingness to implement a co-educational approach
  • A commitment to an 18 month program of training and activity for the Unit, including weekend camping activities, training sessions and information meetings
  • An ability among the Unit Leadership Team to build Unit Spirit

What if I apply to be a Unit Leader but I am unsuccessful, can I still attend the World Jamboree?

The Unit Leader Application Form has a tick box which reads: "If I am not selected for a Unit Leader Position, I am willing to attend the Jamboree as a member of the IST”. If this box is ticked, then your registration will be converted to IST if your application is not successful. Applicants are strongly encouraged to tick this box, and have a great jamboree experience helping to deliver this event to our youth.

What if your scout troop has 2 or 3 leaders and 6-9 Scouts/Venturers?

The 6-9 scouts and venturers may register together with 1 Scouter (9 youth will present the best opportunity for the Scouter to be selected as a Patrol Leader). The remaining Scouters can register as ISTs or Patrol Leaders (although they would not be assigned to the same patrol).

Our Troop has a youth with a specific medical condition or special need that requires constant oversight by an adult.  Will this youth be able to attend the World Jamboree? If so, how can his or her care be accommodated?

In almost all cases, youths with special needs are able to participate in World Jamborees. The oversight for such a youth is provided by a person who is appointed to be a Carer for that youth.  The Patrol Unit that the youth is in will have two adults: a Patrol Unit Leader and the Carer. Because a Patrol Unit may not exceed 10 in total, that Patrol Unit will only have 8 youths.

Can I express an interest in attending but not register yet?

Yes! The Expression of Interest form can be found on our homepage and our Facebook Page. If a Scouter visits your group to make a Jamboree presentation, you will also be able to sign up through them. This form is NOT a registration form, and collects minimal information so we may stay in touch, keep you updated on new information, and answer any additional questions in the meantime.

When is the early registration fee deadline?

Early registration will close at 11:59 p.m. on December 15th, 2017.


Travel

What are my travel options?

Participants and ISTs will have the option of choosing either:

  • The Jamboree Concierge Service: Travel, including airfare from major Canadian airports, or
  • Self-managed: Planning your own travel and arriving in Washington for the Pre-Camp, or directly at the site (ISTs ONLY).

Different cost structures are outlined for both options on the Fees page.

Flight Information: There are two International Airports: Ronald Reagan and Dulles, which are most closely located to the pre-camp site. ISTs will fly into Charlotte, North Carolina or Charleston, West Virginia and travel by bus to the Jamboree site. ISTs may also arrive by train in Charleston and be bussed to the site.

Can I book my own airfare from Canada to Washington?

Yes. You will still be responsible to pay the Pre-Camp costs, which includes travel from Washington to the Jamboree site and return. ISTs may: fly to Charlotte, NC or Charleston, WV; take the train to Prince WV; or drive directly to the Ruby Welcome Centre and take a short bus ride into the site.

Our Group wants to drive to the Jamboree, is this an option?

Yes, it is possible; however, you will be driving to Washington, D.C. and your vehicle will stay in Washington at a long term parking facility at which we have arranged a reasonable charge (projected to be around $125 USD for the 10 days, subject to change with currency fluctuations and inflation). No participant or Scouter vehicles are allowed on or near the Jamboree site. IST may drive to the site, and they will be taken by bus into the Jamboree site after parking. The 10,000 car parking lot is on the property, but far from the Jamboree site area, meaning their vehicle will not be readily accessible during the Jamboree (about a 30 minute bus ride away).

Our Group wants to charter a bus to the Jamboree, is this an option?

Yes, the option to charter a bus to and from Washington DC is fine. We have already arranged for charter buses from Washington, D.C. to the WSJ site for July 22nd and the return trip on August 2nd. Note that any ISTs from your Group must arrive at the Jamboree site in advance of the Jamboree, and do not participate in the pre-camp.

My family want to drop me off/pick me up from Jamboree. Is this an option?

Yes, you may be dropped off at the University of Maryland on July 18th and/or picked up on August 2nd. The exact location will be provided closer to the Jamboree. You must travel with your Jamboree Unit via chartered bus to and from the Jamboree Site on July 22nd and August 2nd. ISTs may be dropped off at the J.W. And Hazel Ruby West Virginia Welcome Center to register and take a bus to the site.

What airfare does the fee include?

Your airfare includes return airfare from one of the following Canadian gateways*.

  • Vancouver, British Columbia
  • Calgary or Edmonton, Alberta
  • Regina or Saskatoon, Saskatchewan
  • Winnipeg, Manitoba
  • Ottawa, Ontario
  • Toronto, Ontario
  • Montreal, Quebec
  • Moncton, New Brunswick
  • Halifax, Nova Scotia
  • St. John’s, Newfoundland
  • Whitehorse, Yukon

* Subject to change as many airlines will not have confirmed information on aircraft types, schedules and routings this far in advance of July 2019.

How do we get from the airport to University of Maryland?

Members of the Canadian Contingent Travel Team will greet you at the airport, and escort you to University of Maryland campus.

What does the package airfare not include?

Travel insurance is not included.

Any travel to and from a participant’s or IST residence and the Canadian Gateway airports is not included.

Any arrangements, including domestic flight connections from regional airports, automobile, or other transportation costs to get to and from those gateway locations are the responsibility of the individual participant and will not be sourced by the organizers.

Return airport transfer, or any other transport that deviates from the contingent travel plan, for those who are extending their stay outside the group booking will not be covered.

What is my Luggage Allowance?

While all airlines are different, current luggage allowances will give each traveller enough capacity to take a standard Canadian Contingent daypack checked into the hold (not exceeding 23kgs) and a small backpack into the cabin.**

Patrols will be provided with a complete Unit camping kit at the Jamboree, including: ALL cooking equipment (2-burner stove, pots, pans, utensils), tents, cots, campsite tables and dining fly so luggage will be personal gear only. We repeat, personal gear ONLY.

** Subject to change in accordance with airline regulations.

Will there be a Jamboree pre-camp event for the Canadian Contingent?

Yes! The Canadian Contingent has an exciting, mandatory (for Participants and Unit Leaders) pre-camp event in Washington, D.C. from July 18-22, 2019 (immediately prior to the Jamboree itself).

The Contingent will be staying just outside Washington D.C. at the University of Maryland in College Park, MD.  Participants are welcome to arrive by air, personal vehicle or chartered bus.  Participants arriving by air will be met at either of the International Airports.

Is the Pre-Camp Mandatory?

Yes, all those who register as a Participant or are accepted as Patrol Unit Leaders with the Canadian Contingent must attend the Pre-Camp event in Washington from July 18-22, 2019. ISTs do not attend the pre-camp, as they are needed on site for training prior to the Jamboree.

What is included in the Pre-Camp?

  • Shared accommodation (2 people per room) at the University of Maryland, just outside Washington, D.C.
  • 5 day, 4 night stay
  • Free Wi-Fi
  • Breakfast Daily
  • 2 Evening Meals
  • Ground transportation in Washington
  • Sightseeing and planned program activities

What happens at the end of the Jamboree?

Chartered buses will pick up Jamboree Units at Summit Bechtel Reserve and deliver them to either Ronald Regan/Dulles Airport, or to the long term parking near University of Maryland accordingly.

There is an option for a final night stay at University of Maryland for participants and ISTs who would like a good night's sleep before a long drive home.  There will be an additional and reasonable cost for this.

Will there be home hospitality available after the Jamboree?

No, the Canadian Contingent will not be participating in the home hospitality program as we feel that the opportunity for cultural exchange with U.S. families is not of significant benefit to participants.


Logistics

What is the Contingent Kit?

The Canadian Contingent Kit is your personal collection of exclusively branded items to wear and take to the World Jamboree. The contents of the kit vary from Jamboree to Jamboree, but always include a daypack, necker, woggle and contingent crest. The full contents of the kit will be listed here once they are confirmed.

When can we expect to get our Contingent Kit?

The Contingent Kit is usually delivered about 3 months before the Jamboree date (April 2019). This allows time for any changes needed in sizing and will also allow you to use the Contingent Kit content at pre-camp activities.

Can we buy extra Contingent Kit Items?

Through our online Contingent Kit Order Form, you will have the option of ordering additional neckers, contingent crests, woggles and more at least 3 months prior to the jamboree.

What personal equipment are we expected to bring to WSJ2019?

The WSJ 19 organizing committee will provide ALL patrol equipment such as tents, lanterns, stoves, cots, ALL kitchen utensils including pots and pans, dining tables and dining fly. Each subcamp is also equipped with a large, permanent shelter. You will be expected to bring your own main backpack (Contingent daypack) along with any personal items such as flashlights, mess kit, clothing etc. There is no need to bring any patrol equipment.

What will the weather be like during the Jamboree?

The month of July is characterized by warm weather, with daily high temperatures around 79°F/ 26.1°C and daily low temperatures around 62°F /16.6°C, and moderate to high humidity (which makes it feel warmer). The site typically experiences partly cloudy conditions during the month with the possibility of thunderstorms and rain showers.


Program

Are there any program activities prior to the Jamboree?

Your group may choose to hold a pre-camp in the months prior to the Jamboree to practice, do team building and get to know others in your patrol or unit. Watch our Facebook Page for upcoming events, or send us the details of your event and we will post it! The Canadian Contingent will also host a mandatory World Jamboree Canadian Contingent Pre-Camp in Washington D.C. from July 18 – 22nd, before the Jamboree. Your group may also decide to do some touring after the Jamboree. Keep an eye out for Join in Jamboree activities to get involved with before the big adventure, or to share with your Scouting friends at home who are unable to join you at the World Jamboree.

What is Join-in Jamboree?

Join-In Jamboree is a separate ‘program-in-a-box’ that allows youth and Scouters who are unable to attend the World Jamboree for a variety of reasons, to participate in an experience that brings the Jamboree to them! We are currently developing the Join-In Jamboree program for WSJ19 – watch this space for updates.

What kind of programming will I find at the Jamboree?

If you can imagine it, most likely it will be available! Keep an eye on the Jamboree web site for program details.

Can I contribute to the program?

Yes! All participants will participate in a cultural day where you showcase something from Canadian culture in which other scouts from the world can participate! The Canadian Contingent will provide all the materials you need to deliver some fun activities. Canada House will be presenting Scouting in Canada and Scouts having fun adventures on the Canadian Path. Stay tuned for details on how you can contribute! Watch social media channels for the Canadian Contingent to engage in surveys and voting on types of programs you would like to see the Canadian Contingent offer.

What do I need to bring while at a program activity?

As always, a water bottle and hat are strongly recommended. Never forget to apply sun screen as well! Your Scouter will help advise you. The Jamboree site is very large, so you need to pack with you everything you need for the day to keep you happy and enjoying the programs.

What is Canada House?

Every Jamboree designates an area as the World Scout Centre, where every country at the Jamboree has the opportunity to showcase their culture and what the Scouting program is like there. Canada House is the place where people come to learn what it means to be Canadian, and a Canadian Scout.

Canada House is easy to spot – it’s a giant igloo! Inside you will find all kinds of games and activities that show visitors who we are and how we Scout. There are also places to relax, and connect with other Jamboree Participants.

Can Canadian scouts visit Canada House?

Most certainly! Canada House loves to have Canadian scouts visit. They can even share their Canadian Path experiences with other scouts from all over the world.


Jamboree Life

How do we only have one leader per 9 youth when Scouts Canada requires a minimum 2 leaders?

The ratio of scouters to youth at World Jamboree is always 1:9 (Scouts Canada is currently 1:8), but this comprises just one Jamboree Patrol. Four Jamboree Patrols camp together in a Jamboree Unit of 40. You travel together throughout the Jamboree as a Unit, so 4 Scouters are present with the 36 youth throughout the Jamboree, allowing for Scouters to have a break now and then.

Will I have cell phone service at the Jamboree?

Yes. The Summit has very strong cell phone coverage (5G!) in most areas of the property. Summit Bechtel Reserve has many, many charging stations, mostly in the Basecamps, so you may wish to bring a solar charger for when you are out on program. Charging stations do not have a locking feature, so you should supervise your device while it is charging (don’t worry, there’s lots to do around the charging stations to keep you occupied!).

What happens if I feel homesick?

No worries here! Service Scouters and the Care Corps are available to help with any needs of this nature. We recommend getting involved in the Jamboree experience and let the fun replace any anxiety.

Will all my bags make it to the Jamboree?

The Jamboree tagging system is so sophisticated that nothing ever gets lost in transit. However if you lose something while at the Jamboree, you can always check with Lost and Found. Remember to put your name and unit number on everything!


International Service Teams (IST)

Please direct any in-depth or job-related questions to the Contingent IST Coordinators, Chris Pike and Spencer Julien at WJ19_ISTsupport@scouts.ca.

What is the International Service Team?

The IST are a group of adult (18+) volunteers from all over the world who work on behalf of the Jamboree organizers and play a key role in delivering the event for young people/participants. You may have heard them referred to in Canada as Offer of Service (OOS).

What are the criteria for selecting ISTs?

About 9,000 IST members will be needed to assist with the World Jamboree. IST members must be part of a national contingent, able to converse fluently in English OR French, and be prepared to perform any tasks necessary for the Jamboree.

When and how will we know if we have been selected as an IST?

For the past 3 World Jamborees, applications for IST have all been accepted. This should be the case for this Jamboree as well, providing all criteria are met.

What roles do the IST members carry out at the Jamboree?

As a member of the IST you could be allocated to any role that contributes to the delivery of the event. However, we are pleased to tell you that the task of cleaning and maintaining the washroom facilities will be contracted out to a third party. You do have a chance to indicate your skills and preferences when applying, and the Jamboree committee will make every effort to match you to one of your selections, but no specific role is guaranteed. If you have any certification in the area you are requesting, please indicate that on your application.

When will information be available regarding opportunities for IST?

Additional information about the IST program will be released in the Fall, but is not available at this time. We do know that ISTs will be needed to assist in running the water activities (Kayaking, Paddleboard, Water Reality), Ziplines, Rock Climbing, BMX & Mountain Biking, Scuba, Archery, Shooting Range, Skateboard Park, Treetop Course, Subcamp operation, Canada House, our Food House and more.

Where do the ISTs camp at the Jamboree?

ISTs will camp in Subcamp E (Echo). The fee for IST members includes accommodations in wall tents with cots (2 or 4 per tent) in a campsite with permanent shower houses and latrines. In addition, the fee includes ALL staff meals in the staff dining hall and transportation to/from the Summit Bechtel Reserve and jamboree entry/exit point. ISTs will be taken by bus to within a 30-minute walk of their assignment every day, so be prepared for up to a 30-minute walk at the beginning and end of your day.

Can members of the International Service Team participate in the Jamboree program?

There will be a specific program in place just for ISTs at WJ19 – there is a whole team working on making this an amazing experience for EVERYONE at the Jamboree.

I am an IST can I do a Post Event Excursion?

Recognizing that ISTs will need to be at the WSJ site for training in advance of the Jamboree, we have arranged for the option of post Jamboree accommodation (including breakfast) at the University of Maryland at a very reasonable cost. There are no activities planned for post Jamboree at this time.

Our group of ISTs wants to drive to the Jamboree, is this an option?

You may indeed drive yourselves to the Jamboree! There is a parking lot on the property in behind the Welcome Center. Once you register, you may park there and then take a bus into the Jamboree Site. Note that it is about a 30-minute bus ride into Subcamp Echo, so make sure you don’t forget anything in your vehicle