Gifts-in-Kind Procedure

Introduction

Gifts-in-kind, also known as non-cash gifts, are gifts of a tangible item. Donors sometimes want to gift Scouts Canada, Groups or Properties equipment. Less frequently, they want to donate artwork or cultural and ecological property.

This procedure applies to all gifts-in-kind received on behalf of Scouts Canada, a Group or a Property, where the donor wishes to receive an official donation receipt.

Scouts Canada reserves the right to refuse any offer of a gift-in-kind.

Our Procedure

1. The Gifts-in-Kind Procedure applies to all gifts to Groups and Properties.
2. Scouts Canada will issue official donation receipts for gifts-in-kind¹ valued at $500 CAD or more.
3. When a Scout Group or Property receives a request for an offer of a gift-in-kind, the donor and the Group or Property must first establish the fair market value² of the gift with corresponding documentation and/or invoice.
4. A contribution of service, time, skills, or efforts, is not physical property and, therefore, is not a gift-in-kind.
5. The Group or Property must submit the request for approval to Scouts Canada Revenue Development Department, including the established fair market value.
6. The Scouts Canada Revenue Development Department will confirm the fair market value for gifts-in-kind:
   1. Equipment with a fair market value of more than $5,000 CAD.
   2. For artwork, cultural, and ecological property, and similar items.
7. Scouts Canada’s Revenue Development Department will inform the Group or Property whether the offer of a gift-in-kind has been accepted. If accepted, Scouts Canada will authorize and pay the invoice.
8. The donor will receive an official income tax receipt for the total amount of the gift-in-kind invoice.