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Policies and Procedures — Consultation

(Business) Planning Standard (DRAFT FOR CONSULTATION)

This document has been reviewed extensively by select Group Commissioners and Scouts Canada staff, but it has not yet been formally approved, and does not yet represent requirements for Scouting adventures.

This is your opportunity to read the document and to provide your feedback—please use the form at the bottom of page, and share your thoughts by August 16. We value your feedback, and we will use your constructive criticisms, questions and ideas to make this resources as clear, sensible and robust as possible. Thank you in advance for your contributions.

(Business) Planning Standard (DRAFT FOR CONSULTATION)

Introduction

The purpose of the Planning Standard is to outline the minimum requirements to conduct the business planning needed to achieve Scouts Canada’s strategy, 1-Year Business Plan and Scouts Canada 5 priorities and associated targets.

Our Standards

  1. The Standard applies to all the following in Scouts Canada:
    1. National leadership teams (e.g. National Key 3 [NK3], National Service Team [NST])
    2. National functions (e.g. Business Services, Scouting Experience, HR)
    3. Councils and Council Key 3 (CK3)
    4. Groups
  2. The objective of the process is to ensure that the plans put in place to drive Scouts Canada performance and executional excellence are coordinated, monitored and evaluated effectively
  3. Plans for achieving the goals and targets are established, monitored and evaluated for effectiveness.
    1. Business plans shall be optimized and prioritized according to the goals and targets of the organization, associated risks, and expected impact to the organization
    2. Business plans shall include:
      1. Appropriate resource allocation including budget, people, and equipment
      2. Clear designation of responsibility, accountability and authority relevant to the execution of the business plan
    3. Business plans shall periodically be reviewed and updated to ensure effectiveness and alignment with Scouts Canada’s strategic goals and targets, including conformance with the requirements of the Policies and Procedures.
  4. Accountable volunteers and employees are responsible for ensuring:
    1. Functional Areas develop plans
      1. Activities and resources required to meet goals and targets must be identified
      2. Risk must be considered when prioritizing activities required to accomplish business plans
      3. Volunteer and staff resource plans and budgets submitted must be aligned to the business plans
      4. Business plans must include designation of responsibility, accountability and authority
      5. Business plans must have clear key performance indicators (KPIs) and metrics
    2. Rationalise Plans at each level
      1. Coordinated planning Scouts Canada / Region / Council must occur to ensure appropriate resources are allocated and all goals have plans without duplicative efforts
      2. Accountability for meeting the Scouts Canada business plans is assigned by the Scouts Canada Leadership Team (NK3) and/or delegated to the Council Leadership Teams (CK3s)
      3. Individual employee contributions (Priorities) to achieving the business plans shall be managed through Scouts Canada Performance Management Standard
    3. Communicate Plans
      1. Approved business plans shall be communicated as defined within Scouts Canada Communications Standard
      2. Clear roles and responsibilities are assigned to deliver on the plans
    4. Monitor Plans
      1. Review of progress against original plans, budgets, KPIs and metrics must occur quarterly
    5. Update Business Plans
      1. Business plans shall be adjusted, based on trending performance and changing business conditions
      2. NK3 approves adjusted business plans, workforce plans and budgets for all goals within their authority

Related Policies

Related Standards & Procedures

Effective date

September 1st 2019

Feedback on the (Business) Planning Standard

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