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Planning Standards

Introduction

The purpose of the Planning Standard is to outline the minimum requirements to conduct the business planning needed to achieve Scouts Canada’s strategy, 1-Year Business Plan and Scouts Canada 5 priorities and associated targets.

 

Our Standards

1.  The Standard applies to all the following in Scouts Canada:

  1. National leadership teams e.g. National Key 3 [NK3]
  2. National functions (e.g. Business Services, Scouting Experience, HR)
  3. Councils and Council Key 3 (CK3)
  4. All Scouts Canada properties including camps, buildings and offices
  5. Groups

2.  The objective of the standard is to ensure that the plans put in place to drive Scouts Canada performance are coordinated, monitored and evaluated effectively

  1. Business plans shall be optimized and prioritized according to the goals and targets of the organization, associated risks, and expected impact to the organization
  2. Business plans shall include:
    1. Appropriate resource allocation including budget, people, and equipment
    2. Clear designation of responsibility, accountability and authority relevant to the execution of the business plan
  3. Business plans shall periodically be reviewed and updated to ensure effectiveness and alignment with Scouts Canada’s strategic goals and targets, including conformance with the requirements of the Policies and Procedures.

3.     Accountable volunteers and employees are responsible for ensuring:

  1. Functional Areas develop plans
    1. Activities and resources required to meet goals and targets must be identified
    2. Risk must be considered when prioritizing activities required to accomplish business plans
    3. Volunteer and staff resource plans and budgets submitted must be aligned to the business plans
    4. Business plans must include designation of responsibility, accountability and authority
    5. Business plans must have clear key performance indicators (KPIs) and metrics
  2. Rationalise Plans at each level
    1. Coordinated planning between Scouts Canada, Region and Council must occur to ensure appropriate resources are allocated and all goals have plans without duplicative efforts
    2. Accountability for meeting the Scouts Canada business plans is assigned by the National Key 3 (NK3) and/or delegated to the Council Leadership Teams (CK3s)
    3. Individual employee contributions (Priorities) to achieving the business plans shall be managed through Scouts Canada Performance Management Standard
  3. Communicate Plans
    1. Approved business plans shall be communicated as defined within Scouts Canada Communications Standard
    2. Clear roles and responsibilities are assigned to deliver on the plans
  4. Monitor Plans
    1. Review of progress against original plans, budgets, KPIs and metrics must occur quarterly
  5. Update Business Plans
    1. Business plans shall be adjusted, based on trending performance and changing business conditions
    2. National Key 3 (NK3) approves adjusted business plans, workforce plans and budgets for all goals within their authority

Related Policies & Standards

 

In Development

  • Risk Management Standard
  • Training Standard

 

Resources 

 

Effective Date

October 1, 2019

Uncontrolled When Printed: When printed, document cannot be guaranteed to have the current information and should be used with caution. This document is marked “uncontrolled” and the user is responsible for determining if the current version is active. To find the most updated version, please refer to Scouts Canada BP&P on Scouts.ca.