Any time a third-party organization (non-profit organizations, societies, corporations, partnerships, trusts, cooperatives, or communal organizations but not including individuals and families) rents a Scouts Canada property, an approved contract must be signed.
1. Before a Scouts Canada group or council enters into a rental contract with a third-party organization wishing to use Scouts Canada property, all Scouts Canada documents required regarding that specific property must be submitted.
2. All parties shall complete and sign the approved rental contract. Please refer to the Contracts and Agreements Procedure.
3. Third parties must sign the Organizational Hold Harmless Agreement and provide proof of comprehensive general liability insurance with a minimum of $2-million coverage. Scouts Canada must be named as an additional insured for the use of Scouts Canada property.
4. Deposits are collected in accordance with the contract.
5. All Scouts Canada policies, standards, and procedures apply for the duration of the contract.
6. Invoices are issued consistent with Revenue Canada and provincial requirements.
7. All documents are stored according to the Retention and Storage of Records Procedure.