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Volunteer Support

Scouting is made possible by the thousands of engaged volunteers that contribute their time to creating a better world. We know that volunteer engagement is largely driven by the support provided by the supervising Commissioner through the Volunteer Support Strategy. The three main drivers of volunteer engagement are onboarding, local support and constructive feedback.

  • Volunteer Support Cycle
  • Our Resources

    Volunteer Support Strategy
     

    Policies, Procedures and Standards

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  • Welcoming New Scouters
  • Onboarding of New Scouters

    Providing new Scouters with a meaningful orientation to their Group, and Scouting in general, is incredibly important to their development. New Scouters join because they want to contribute to Scouting and it’s the Group Committee’s role to ensure they’re set up to succeed. When onboarding new Scouters, Group Committee members should use the New Scouter Welcome Kit as a key resource.   

    Scouter onboarding happens in five stages and involves various members of the Group. It is the Group Commissioner’s role to ensure a quality orientation happens, and that Sections properly onboard new Scouters.

    Orientation stages

    1. Introduction—screening interview
    2. Orientation to Scouting—after screening is completed
    3. Section Orientation
    4. Investiture
    5. Ongoing Support—throughout the first year

    The Volunteer Support Cycle

  • Scouter Development
  • Policies, Procedures and Standards

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    The Scouter Development Model

    Introduction

    We achieve our Mission by empowering communities to provide young people with quality Scouting programs facilitated by Volunteers. Therefore, ensuring that our Volunteers are equipped with the knowledge and skills to be successful is critical if we want to make Scouting accessible to as many youth as possible. The Scouter Development model for learning equips Volunteers with the knowledge and skills to be successful using elements of the Scout Method.

    The Process

    Support Scouters

    Support Scouters help Scouters develop and implement Scouter Development plans. An ideal Support Scouter will have experience in the learner’s Scouting role, will be familiar with available supporting resources and will be locally available to provide in-person support.

    Three Ways to Learn

    Supported learning can be broken down into three broad methods chosen by the Scouter based on his or her personal learning preference:

    1. Self-Directed Learning
    2. Coaching & Mentoring
    3. Courses & Workshops

    Four Stages of Scouter Development

    The Scouter Development Map

    Each Scouting role will have an associated Scouter Development Map. This resource outlines skills and learning milestones associated with a specific Scouting role.

  • Feedback and Recognition
  • Performance Management

    Scouts Canada is a great place to volunteer because Scouters are generally happy to help and support each other. Performance management is helping people to be accountable for work that they have committed to. Group Commissioners have a special relationship with performance management because they are accountable for the performance of the Scouters in their Group. They are also responsible for appointing new Volunteers and reappointing, reassigning, or retiring Volunteers at the end of the Scouting Year.

    In Scouting, performance management happens through the Volunteer Support Cycle and can be described in terms of Plan-Do-Review. This is very similar to professional performance management systems, which typically use the terminology Plan-Monitor-Evaluate. Regardless of the terminology, the logic is the same: help the Volunteer set goals for the year, support them and monitor their progress towards the goal, and finally review and evaluate how they did. 

    Performance Management: Plan-Do-Review

    Scouts Canada’s Volunteer Support Strategy—and its cyclical support components—are the backbone of the Volunteer performance management process. Just like many other processes within Scouts Canada, performance management can be described as Plan-Do-Review.

    • Plan—Set and clarify expectations through goal setting and orientations at the start of the Scouting year.
    • Do—Group Commissioners can provide ongoing support through Scouter Development, coaching, feedback and recognition.
    • Review—Conduct a year-end review and decide whether to renew, reassign or retire.

    Renew

    Invite the Volunteer to return for another great year in the same Scouting role.

    Retire

    Thank the Volunteer for his or her contributions to Scouting as he or she leaves the movement.

    Reassign

    Work with the Volunteer to find a new Scouting role better aligned with his or her interests and talents.

  • Group Health Navigator
  •   1. Passive Management 2. Thoughtful Management 3. Proactive Management 4. Management Excellence
    Volunteer Support Volunteers receive limited support. Performance management and feedback are used as intervention tools; some key Volunteers have Scouter Development plans. Volunteer performance is reviewed annually; Volunteers receive constructive feedback seasonally and have Scouter Development plans. All aspects of the Volunteer Support Cycle are critical components of Group culture.